Potluck sheet
Funeral reception sign-up sheet for the gathering after the service
When a family is grieving, friends want to help but do not know how. One simple list tells them exactly what to bring and where to be.
Free. No ads, no account, one link to share.
Make it simple for people who want to help
The family should not have to organize the meal after a funeral or memorial service. A friend or church member can set up this sheet and share it with the people who want to help. The template lists dishes that travel well and hold, such as casseroles, salads, rolls and desserts, with coffee, tea and water for drinks. Keep the numbers modest and adjust them once you know how many are expected.
Helpers matter as much as food. The sheet lists people to set up the room before the service ends, keep the table stocked, clean up afterward and take leftovers to the family, plus greeters and a guest book table. For out-of-town relatives, add lines for rides from the airport and places to stay. A private manage link keeps the details with whoever is coordinating.
What this template starts with
A starter list you can rename, resize or delete line by line. Nothing is locked.
Food for the gathering
- Main dishescasseroles that travel well3 wanted
- Sides3 wanted
- Salads2 wanted
- Rolls or bread2 wanted
- Desserts3 wanted
- Fruit or veggie tray2 wanted
Drinks
- Coffee and tea2 wanted
- Water and juice2 wanted
- Ice
Setup and cleanup
- Set up the room before the service ends3 needed
- Keep the food table stocked2 needed
- Cleanup and dishes3 needed
- Take leftovers to the family
Welcome
- Greeter at the door2 needed
- Guest book table
Rides and lodging
- Rides from the airport3 needed
- Places for out-of-town family to stay2 needed
Quick answers
Should the family see this sheet?
That is up to the coordinator. Many families prefer not to, and the sheet works fine without them. A friend can share the link with the people who are helping.
Is there a different option for meals in the weeks after?
Yes. The meal train template sets up one dinner per night with drop-off notes, and works well for the weeks after a loss.
Do guests need to make an account?
No. They open the link, type their name and claim a spot. An email address is optional and only used if they want a reminder.
Why Potlucky
No ads, ever
Not on the page guests see, and not on any plan.
No accounts
Guests type a name. You get a private link to manage the sheet.
Free
Custom questions, dietary tags, waitlist, hide names, reminders, QR, print and export cost nothing.