Potluck sheet
Summer cookout sign-up sheet for a backyard BBQ
Burgers on the grill, sides in the shade, and someone to run the grill. Put it all on one list and stop texting about who has the charcoal.
Free. No ads, no account, one link to share.
Name the grill master and the cleanup crew early
The most common cookout problem is not the food, it is the jobs: someone has to run the grill, someone sets up shade and tables, and someone stays to clean. The template lists those as shifts with a number of helpers wanted, next to the food lines, so guests can pick a job that suits them. A supplies section covers charcoal or propane, condiments and bug spray.
For pool parties and block gatherings, add a custom question such as "Anyone in your group avoiding meat?" and the sheet shows the answers beside each name. Share the link ten days out and post a reminder the morning of, with the weather and the start time in the details.
What this template starts with
A starter list you can rename, resize or delete line by line. Nothing is locked.
Grill
- Burgers and buns2 wanted
- Hot dogs or sausages2 wanted
- Chicken or kebabs
- Veggie optionsportobellos, veggie burgers
Sides and sweets
- Pasta or potato salad2 wanted
- Chips and dip2 wanted
- Watermelon or fruit salad2 wanted
- Cookies or brownies2 wanted
Drinks
- Lemonade or iced tea2 wanted
- Beer, seltzer or soda2 wanted
- Ice and coolers2 wanted
Supplies
- Plates, cups and napkins
- Condiments
- Charcoal or propane
- Bug spray and sunscreen
Setup and cleanup
- Grill master
- Set up tables and shade2 needed
- Cleanup crew3 needed
Quick answers
Can guests bring their own meat to grill?
Yes. Add a line such as "Bring your own to grill" with a high number wanted, and the grill master knows who is cooking what.
What about a rain date?
Put the rain plan in the details, and edit the sheet from your manage link if you move the date.
Do guests need to make an account?
No. They open the link, type their name and claim a spot. An email address is optional and only used if they want a reminder.
Why Potlucky
No ads, ever
Not on the page guests see, and not on any plan.
No accounts
Guests type a name. You get a private link to manage the sheet.
Free
Custom questions, dietary tags, waitlist, hide names, reminders, QR, print and export cost nothing.