Potluck sheet
Baby shower sign-up sheet that keeps the food table balanced
Sandwiches, sweets, a punch, someone to run the games. One link tells the host what is covered, so the table never ends up with five fruit salads.
Free. No ads, no account, one link to share.
Plan the shower in four lists, not one long text thread
A baby shower is mostly small plates, so the list works best when it asks for finger food, sweets, drinks and helpers separately. The template splits finger food from sweets so guests who do not bake can still claim something easy, and it adds a short list for decorations and a gift table. If the guest of honor has dietary needs, add a custom question such as "Any allergies we should know about?" so you see answers next to each name.
Showers also need a few jobs that are not food: one person to run a game, one to write down who gave what for the thank-you notes, and one to take photos. Put those on the sheet as helper lines with a count of one so the right people volunteer in the open. Share the link three weeks out, then use the copy-as-message button the day before to post only what is still unclaimed.
What this template starts with
A starter list you can rename, resize or delete line by line. Nothing is locked.
Finger food
- Finger sandwichescucumber, egg salad, chicken salad3 wanted
- Fruit platter or skewers2 wanted
- Veggie tray with dip
- Mini quiches or pastries2 wanted
- Cheese and crackers
Sweets
- Cupcakes or a shower cake2 wanted
- Cookies or cake pops2 wanted
- Chocolate-covered strawberries
Drinks
- Punch or a mocktail pitcher2 wanted
- Sparkling water or cider2 wanted
- Coffee and tea
Decorations
- Balloons and a banner
- Table centerpieces2 wanted
- Diaper cake or gift table setup
Games and hosting
- Game hostbaby bingo, guess the baby photo
- Gift opening helperwrites down who gave what
- Photographer
Cards and memories
- Sign the guest book20 wanted
- Write advice for the parents20 wanted
- Bring a book instead of a card15 wanted
Quick answers
Who should order the cake?
Most hosts order the cake themselves so it matches the theme, and list "Cupcakes or a shower cake" for guests who want to add something. You can rename or delete any line.
Can the sheet hide who is bringing what from the guest of honor?
The private manage link stays with you. If the shower is a surprise, share the sheet link only with guests and do not forward it to the guest of honor.
Do guests need to make an account?
No. They open the link, type their name and claim a spot. An email address is optional and only used if they want a reminder.
Why Potlucky
No ads, ever
Not on the page guests see, and not on any plan.
No accounts
Guests type a name. You get a private link to manage the sheet.
Free
Custom questions, dietary tags, waitlist, hide names, reminders, QR, print and export cost nothing.