Potluck sheet
Birthday party sign-up sheet for food, drinks and supplies
Whether it is a first birthday or a fortieth, the host should not be the one counting plates. Share a link and let guests claim what they will bring.
Free. No ads, no account, one link to share.
Ask for specific things so you stop answering the same texts
Most birthday hosts cover the cake and the main food and ask guests for the rest. The template lists pizza or a main, chips and dip, a fruit or veggie tray, and ice cream, with a separate drinks section and a supplies section for plates, candles and goody bags. Setting a number wanted on each line shows guests at a glance what is still open, and the sheet warns when a dish sounds like one already taken.
For a kids party, put the party date and the pickup time in the details and turn on names hidden from other families if you would rather not list who is coming. Add a custom question for allergies, since nut and egg allergies are the ones that change what you buy. A reminder the day before cuts the number of "what time again?" messages in half.
What this template starts with
A starter list you can rename, resize or delete line by line. Nothing is locked.
Food
- Pizza or main dish3 wanted
- Chips and dip2 wanted
- Fruit or veggie tray2 wanted
- Cake or cupcakesask the host first
- Ice cream or popsicles
Drinks
- Juice boxes or lemonade2 wanted
- Bottled water2 wanted
- Ice and a cooler
Supplies
- Plates, cups and napkins
- Candles and a lighter
- Goody bags
- Trash bags and wipes
Decorations
- Balloons
- Banner or sign
- Table covers and streamers
Quick answers
Can I use this for an adult birthday too?
Yes. Rename the lines, remove the goody bags, and add a drinks line for beer, wine or seltzer. The sheet works the same for a dinner at home or a backyard party.
Do parents of guests need to sign up for anything?
No. They open the link, type a name and tap Bring this. An email is optional and only used for a reminder.
Do guests need to make an account?
No. They open the link, type their name and claim a spot. An email address is optional and only used if they want a reminder.
Why Potlucky
No ads, ever
Not on the page guests see, and not on any plan.
No accounts
Guests type a name. You get a private link to manage the sheet.
Free
Custom questions, dietary tags, waitlist, hide names, reminders, QR, print and export cost nothing.