Potluck sheet
Bake sale sign-up sheet that sets the table and the shifts
Cookies by the dozen, a card reader at the table and someone to run it. Put the baked goods and the volunteer shifts on one list.
Free. No ads, no account, one link to share.
Ask for variety and label everything
A bake sale does best with variety, so the list asks for cookies by the dozen, brownies and bars, cupcakes, pies or loaves and a savory option, with separate lines for gluten-free and nut-free treats. Ask bakers to label every item with its main ingredients and the common allergens, since buyers ask. A line for a card reader or a QR code sign helps, because few people carry cash.
The volunteer side is just as important. Set up before doors open, run the sales table in one-hour shifts, and count the money at the end. Add a welcome table or a raffle for larger events. The sheet shows how many shifts are still open, and reminders go out to the people who sign up.
What this template starts with
A starter list you can rename, resize or delete line by line. Nothing is locked.
Bake sale and snacks
- Cookies, a dozen6 wanted
- Brownies or bars4 wanted
- Cupcakes3 wanted
- Pies or loaves2 wanted
- Savory snackscheese straws, popcorn2 wanted
- Gluten-free or nut-free treatslabel every item2 wanted
Supplies
- Tables and tablecloths3 wanted
- Bags, wrap and labels
- Cash box and change
- Card reader or QR code sign
- Price signs
Setup and cleanup
- Set up before doors open3 needed
- Run the sales tableone hour each4 needed
- Cleanup and count2 needed
Welcome
- Greeter and check-in2 needed
- Raffle or silent auction table2 needed
Quick answers
Can the sheet collect donations or payments?
No. Potlucky does not process money. Use your usual payment method at the table and use the sheet to coordinate the people and the baked goods.
How do I avoid ten batches of the same cookie?
Set the number wanted on each line. The sheet warns when a dish sounds like one that is already taken, and a full line shows as taken.
Do guests need to make an account?
No. They open the link, type their name and claim a spot. An email address is optional and only used if they want a reminder.
Why Potlucky
No ads, ever
Not on the page guests see, and not on any plan.
No accounts
Guests type a name. You get a private link to manage the sheet.
Free
Custom questions, dietary tags, waitlist, hide names, reminders, QR, print and export cost nothing.