Volunteer shifts
Volunteer day sign-up sheet that fills every shift
A cleanup, a garden day, a food drive. List the shifts and how many helpers you need, and volunteers pick the hour that works for them.
Free. No ads, no account, one link to share.
Shifts beat open invitations
An open call for volunteers rarely works, because nobody knows when they are needed or whether enough people are coming. A shift list fixes that: break the day into two-hour blocks, say how many helpers you need in each, and let people pick. The sheet shows which shifts are full and which still need people, and a waitlist catches the overflow.
Put what to bring in the details: gloves, water, sunscreen and closed shoes. Add a short list of tasks so people know what they are signing up for, such as trash pickup, planting and sorting donations. Reminders go out before each shift, which cuts the no-show rate, and you can export the list as a spreadsheet for the day.
Ideas for your sheet
The builder sets up the dates or shifts for you. These are ideas for the lines and the details, and you can change all of it.
A simple shift plan
- Setup and sign-in, 8 to 9 am, 3 helpers
- Morning crew, 9 am to noon, 10 helpers
- Afternoon crew, noon to 3 pm, 10 helpers
- Cleanup and tool return, 3 to 4 pm, 3 helpers
What to ask volunteers to bring
- Work gloves
- A water bottle
- Sunscreen and a hat
- Closed-toe shoes
- Your own tools if you have them
Quick answers
How many helpers can I ask for in each shift?
Set a number wanted on each shift. When it is full, new volunteers see it is full, and a waitlist catches the overflow.
Can I collect waivers or contact details?
You can add a custom question, such as a phone number, and mention any waiver in the details. Potlucky does not collect signatures.
Do guests need to make an account?
No. They open the link, type their name and claim a spot. An email address is optional and only used if they want a reminder.
Why Potlucky
No ads, ever
Not on the page guests see, and not on any plan.
No accounts
Guests type a name. You get a private link to manage the sheet.
Free
Custom questions, dietary tags, waitlist, hide names, reminders, QR, print and export cost nothing.