Potluck sheet
Graduation party sign-up sheet for food, setup and photos
Open houses run for hours and guests keep arriving. A shared list covers food, drinks, setup and cleanup so the graduate gets to enjoy the day.
Free. No ads, no account, one link to share.
Feed a crowd that comes and goes
Graduation parties are usually open houses with a long window and a wide guest list, so aim for food that holds at room temperature: sandwich trays, pasta or potato salad, fruit, chips and a cake or cupcakes in the school colors. The template asks for numbers that scale to a party of about thirty. If more people are coming, change the headcount and raise the counts line by line.
Put setup and cleanup on the sheet as shifts so family members commit to a time, and add one photo helper so someone gets the group shots. If grandparents are not on a group chat, print the sheet or share the QR code so they can sign up from a phone at the door.
What this template starts with
A starter list you can rename, resize or delete line by line. Nothing is locked.
Food
- Sliders or sandwich trays3 wanted
- Pasta or potato salad2 wanted
- Fruit tray
- Chips and dips2 wanted
- Cake or cupcakes in school colors2 wanted
Drinks
- Lemonade or iced tea2 wanted
- Soda and water2 wanted
- Ice and coolers2 wanted
Supplies
- Plates, cups and napkins
- Serving utensils2 wanted
- Trash bags
Setup and cleanup
- Set up tables and chairs3 needed
- Hang the banner and balloons2 needed
- Cleanup crew3 needed
Photos
- Photo wall or backdrop helper
- Photographer
Quick answers
Can I add a line for graduation cards or a memory box?
Yes. Add a line such as "Write a note for the graduate" with a high number wanted, and guests tick it off as they arrive or in advance.
What if several graduates share one party?
List each graduate in the title or details, then use the same sheet. Guests choose what to bring, not which graduate to celebrate.
Do guests need to make an account?
No. They open the link, type their name and claim a spot. An email address is optional and only used if they want a reminder.
Why Potlucky
No ads, ever
Not on the page guests see, and not on any plan.
No accounts
Guests type a name. You get a private link to manage the sheet.
Free
Custom questions, dietary tags, waitlist, hide names, reminders, QR, print and export cost nothing.